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Posted on: July 30, 2018

Board Notes: Synopsis from 7/27/18 Meeting

"Board Notes"                    
CMD/CPOA Special Board Meeting Synopsis
From the July 27 Meeting


In the spirit of keeping property owners informed, the CMD and CPOA Boards requested a summary of the board meetings be henceforth sent to the community.
 
Below is an abbreviated recap of the board meeting held on July 27. The board materials can be found online at www.CordilleraLiving.com/agendacenter. Official meeting minutes will be included in the August 17 board packet for review and approval by the Boards.

All board members were present for the meeting; legal counsel and staff were also present.

•The June 15 regular board meeting minutes will be revised and presented at the next meeting. Specific revisions were requested.
•CPOA added an executive session to discuss delinquent accounts and personnel matters to the agenda.
•Seven members of the public commented on the agenda items.
•Both boards reviewed the quarterly financial statements. First quarter financials are generally in-line with the overall budget. Of note was property tax revenues being skewed upward to 37 percent because of tax collection deadlines in the first two quarters.
•The boards approved signature authorizations on specific bank accounts for current staff.
•The CMD Boards discussed the need for an Advisory Board Member. All members have a moral obligation to represent everyone in the community. Given that the two boards meet together there is broad representation.
•Traffic calming concerns and efforts were discussed. Speeding is of great concern to the community and presents dangerous situations to all that use the roads. The traffic study will be updated to include adding more speed bumps should speed limits continue to be ignored. Also, the Sheriff's Office is conducting additional daily patrols to monitor speeding, reckless and careless driving. Ongoing education will continue including noticing property owners that additional speed bumps will be deployed next summer in critical areas.
•There are 21 delinquent accounts of more than two years. The board and legal counsel are reviewing the list to seek legal actions.
•Trailhead Pool Project was presented for consideration and discussion. The board will narrow the scope of the project in the coming weeks and ask for community input at the upcoming annual meeting.
•CMD will not put a sales tax questions on the upcoming November ballot.
•CPOA is considering restricting Short Term Rentals and will ask for community input at the upcoming annual meeting.
•The Strategic Planning Committee identified a preferred vendor to facilitate a community wide strategic planning process. A scope of work will be drafted and presented at the upcoming board meeting with a budgetary request.
•Staff has initiated 2019 work plans and budget planning. The public safety department is conducting a review and SWOT analysis of operations and the service model. Outside risk consultant may be retained to review and assist in updating protocols and training. The community safety event, “Sparks, Wine and Beer,” was postponed because emergency agencies were deployed to the Lake Christine Fire; the event will be rescheduled.
•The CMD Board received information from legal counsel on governance and communication. The CMD Board discussed having the minutes provide a record of board actions rather than the lengthy descriptions of conversations that is the current practice adopted last August.
•The community survey presentation was tabled due to time restrictions. Comprehensive results will be presented at the annual meeting.
•The CPOA Board of Directors election will take place at the CPOA Annual Meeting. The candidates are listed in the following order:
•Ron Haynes
•James Dunn
•Thomas A. Decker
•Russ Schmeiser
•Richard A. Smith
•A forum is being scheduled for property owners to meet the candidates. Election materials, including ballots, were sent the week of July 23.

Mark Your Calendar
•Next CMD and CPOA Board meeting is August 17 at 9 a.m.
•The CPOA Annual Meeting is August 17 at 2 p.m. at the Edwards Interfaith Chapel, 32138 US-6, Edwards, CO 81632.
•Agenda items include:
•Community Survey Results
•Traffic Calming
•Short Term Rentals
•Trailhead Pool Project
•Safety and Security

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